How Storetec use Artificial Intelligence to pioneer industry-leading Document Management

How Storetec are harnessing Artificial Intelligence to pioneer industry-leading document management

A shift towards digital operations is revolutionising the way in which a wide-range of industries are seeking to manage their documents.

At Storetec, we are committed to using cutting-edge technologies, including artificial intelligence (AI), to streamline document management and enhance productivity. Through AI integration, we’re able to provide secure, efficient, and scalable document management solutions for businesses across various sectors.

AI-Powered Document Management: The Storetec Edge

Storetec's approach to document management has always been customer-centric - and by adopting AI, we’ve raised our service levels. The introduction of AI across key areas of our operations has enabled us to automate repetitive tasks, minimise human error, and offer clients the speed and accuracy they need.

Our AI-driven tools are embedded in every stage of document management, from the scanning of physical files to the final stage of data retrieval, enabling seamless and highly accurate processes. Using AI, Storetec is able to categorise, index, and store documents faster and more reliably than traditional methods, offering our clients the benefit of rapid access to crucial, and potentially time-sensitive, information. This is particularly critical for the legal and healthcare industries, for example, where prompt access to sensitive documentation is of vital importance.

AI in Document Classification and Indexing

Performed manually, document classification and indexing can be a time-consuming process, regularly prone to errors. At Storetec, our integration of AI to automate this process enables the fast and accurate organisation of vast amounts of documents. Our machine learning algorithms swiftly identify important fields like account numbers, dates, or names, automatically classifying and categorising documents, and allowing for highly specific search functionality.

This enhanced process is particularly beneficial to our MDI Cloud platform, where AI's ability to structure data ensures every file is placed in the correct folder, and made accessible to authorised users with just a few clicks. This streamlined retrieval process reduces time spent searching for documents, and ensures compliance with data management regulations.

Enhancing Data Security and Compliance with AI

In an age of strict data regulations – think GDPR - businesses need document management solutions that prioritise security and compliance. At Storetec, our AI-led processes are integral to support our clients in adhering to legal requirements and safeguard their sensitive data.

Our MDI Cloud platform automates encryption, user access control, and data monitoring. It tracks document usage and generates detailed compliance reports – particularly useful for businesses during audits. Furthermore, MDI Cloud’s sophisticated security protocols enhance threat detection capabilities, ensuring that any unauthorised attempts to access data are promptly flagged and addressed. We consider real-time vigilance as vitally important for maintaining the integrity of sensitive information.

Intelligent Data Capture through AI

One of the most powerful applications of AI in Storetec’s suite of services is intelligent data capture, moving beyond simply scanning documents. Our AI systems use Optical Character Recognition (OCR) combined with machine learning to extract relevant data from physical and digital documents and convert it into usable formats. This eliminates the need for manual data entry, significantly reducing the risk of errors, as well as enhancing the lifespan of physically aged, diminishing documentation. The use of OCR has proven transformative for historical archives, and within industries handling dated documentation, such as the engineering sector.

For clients operating in sectors such as retail, manufacturing, or finance, this also means documents used daily, like invoices, contracts, or client files can be processed and uploaded to our MDI Cloud platform without delays. The result is a highly optimised workflow, reducing administrative bottlenecks and costs, whilst also ensuring vital data is accurately captured and stored.

Optimising Workflow with AI and the MDI Cloud

Storetec’s MDI Cloud platform is designed to integrate seamlessly with AI to optimise workflow processes for businesses. When developing MDI Cloud, our team noted that a significant pain point for many businesses is the manual routing of documents for approval or distribution. AI addresses this by automating these tasks. Taking our digital mailroom as an example, we can sort incoming documents and route them to the appropriate department, eliminating delays and miscommunications.

Our MDI Cloud has also enabled businesses to automate repetitive tasks and approval processes. Ranging from triggering reminders for upcoming compliance deadlines to routing contracts to the right decision-makers, our AI supported software significantly reduces the administrative load and ensures key operations run smoothly. Clients using MDI Cloud benefit from increased productivity, as employees can focus on value-adding tasks rather than on manual, repetitive actions.

Gaining Insights through Data Analytics

Beyond document management, Storetec enable businesses to unlock insights from their data. AI-powered analytics within MDI Cloud can track document usage, highlight compliance risks, and uncover patterns that could otherwise go unnoticed within an organisation. The use of this data can prove invaluable for decision-makers when seeking further room for improvement within their businesses’ working process.

Storetec clients gain access to real-time dashboards and analytics tools that provide a deep understanding of how documents are being managed. Whether it’s identifying inefficiencies or ensuring compliance, these AI-driven insights help businesses stay proactive and efficient.

A Forward-Looking Approach to Document Management

Storetec believe that the future of document management lies in continued innovation. Already, we can see that AI is transforming our clients' operations, and as the technology evolves, we are committed to further enhancing our services. We pride ourselves on are in research and development to ensure that our technical capabilities remain at the cutting edge, providing our customers with even more powerful, efficient solutions.

By integrating AI into our document management processes, Storetec is helping businesses realise the full potential of digital transformation. By applying a forward-thinking approach, we ensure that clients not only manage their documents more efficiently, but also gain competitive advantages in an increasingly data-driven world.